The Nelson Hill Homeowners Association, Inc. Annual Meeting of its Members will take place on:
Date: Saturday, November 9th, 2024
Time: 4:00pm - 5:00pm
Place: Nelson Hill Playground Common Area
Date: Saturday, November 9th, 2024
Time: 4:00pm - 5:00pm
Place: Nelson Hill Playground Common Area
Documents
| Annual Letter |
| Agenda |
| Proxy Form |
Frequently Asked questions
What is a Proxy?
A proxy is a signed document that allows you as the homeowner to give your right to vote at the Nelson Hill HOA Annual meeting to another homeowner or to the Nelson Hill HOA Board.
What do I do with a Proxy Form?
If you cannot attend the annual meeting, you should fill out the proxy form and provide it to:
What is a quorum?
The minimum number of members needed for an organization to conduct business and for any voting to be valid. The Nelson Hill By-Laws states that the initial quorum must be 20% (88 Owners) of all the members entitled to cast a vote. Without a quorum present, no official business can conduct.
What if we don’t establish a quorum?
In the event we do not establish a quorum, the meeting will be adjourned (as soon as we determine that quorum has not been met) and a new meeting will be called on November 16th at 4PM. This process will continue until quorum is established.
Extensive rescheduling can cause financial stress on the HOA and its members as cost to mail all notices is expensive.
Can I attend the meeting and vote if I rent a house in Nelson Hill?
While homeowners and renters each share in all the amenities that Nelson Hill has to offer, the CC&Rs clearly state that only homeowners can vote. Renters are encouraged to attend all community meetings so that they can keep up with the current news, but only the owner of the home may vote. Also, please keep in mind both homeowners and renters must abide by all the rules and regulations.
A proxy is a signed document that allows you as the homeowner to give your right to vote at the Nelson Hill HOA Annual meeting to another homeowner or to the Nelson Hill HOA Board.
What do I do with a Proxy Form?
If you cannot attend the annual meeting, you should fill out the proxy form and provide it to:
- HOA Board no later than Saturday, November 9th, 2024 3:30PM
- Have your representative (proxyholder) present it at the annual meeting on November 9th.
- Drop it off at the Playground Mailbox.
What is a quorum?
The minimum number of members needed for an organization to conduct business and for any voting to be valid. The Nelson Hill By-Laws states that the initial quorum must be 20% (88 Owners) of all the members entitled to cast a vote. Without a quorum present, no official business can conduct.
What if we don’t establish a quorum?
In the event we do not establish a quorum, the meeting will be adjourned (as soon as we determine that quorum has not been met) and a new meeting will be called on November 16th at 4PM. This process will continue until quorum is established.
Extensive rescheduling can cause financial stress on the HOA and its members as cost to mail all notices is expensive.
Can I attend the meeting and vote if I rent a house in Nelson Hill?
While homeowners and renters each share in all the amenities that Nelson Hill has to offer, the CC&Rs clearly state that only homeowners can vote. Renters are encouraged to attend all community meetings so that they can keep up with the current news, but only the owner of the home may vote. Also, please keep in mind both homeowners and renters must abide by all the rules and regulations.
